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Academic Advisor, Student Athlete Services

Position Details

Position Information

Working Title Academic Advisor, Student Athlete Services
Position Number 8058
Posting Number F1022
Position Type Administrative and Professional Faculty
Position Status Full Time
College/Division Intercollegiate Athletics
Department 300030 - Student Athlete Services
Pay Rate Commensurate with Experience
Specify Range or Amount
Is this a JMU only position? No
Is this a grant-funded position? No

Position Summary Information

About James Madison University

We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

To be the national model for the engaged university: engages with ideas and the world.

Who We Are
Established in 1908, James Madison University is a comprehensive public institution offering undergraduate, masters and doctoral programs to more than 20,000 students. JMU is regarded as one of the finest regional universities in the nation and has been continuously cited in U.S. News and World Report, Changing Times and Money Magazine as an outstanding public university. Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. Known for its livability, diversity, local food, arts and natural surroundings, this Virginia Main Street community is a great place to live and work.

General Information

James Madison University is currently accepting applications for an Athletic Academic Advisor for Student Athlete Services (SAS). The Athletic Academic Advisor will assist the Associate Athletic Director for Student-Athlete Services in the organization, coordination and implementation of academic support services for student-athletes with the focus of working with the men’s basketball student-athletes and other teams as assigned. Components of these services include academic advising as part of the official university advising system, summer orientation, weekly monitoring meetings on academic status of student-athletes, all sport study halls, traveling with the team, travel letters, summer school, progress reports to faculty members, recruiting, tutorial support and academic awards and recognition programs.

Duties and Responsibilities

- Monitoring academic progress of student-athletes on assigned teams.
- Under the supervision of SAS staff, making necessary and appropriate referrals to campus support resources.
- Providing timely and accurate reports on the academic status of assigned student-athletes to Associate Athletic Director for Student-Athlete Services, coaches and selected administrators.
- Assisting probation and suspension of student-athletes with academic recovery plans.
- Monitoring study hall including during travel for away competition.
- Coordinating travel letters for student-athletes who miss class due to athletic travel.
- Assisting with declaration of major/minor process.
- Coordinating academic progress report distribution to faculty.
- Referring student-athletes for diagnostic testing to Associate Athletic Director for Student-Athlete Services as needed.
- Under the guidance of SAS staff, monitoring progress toward graduation and continuing academic eligibility for all student-athletes in assigned sports.
- Maintaining current and accurate knowledge of JMU degree progress reports, majors, minors and pre-professional programs to determine how these elements impact continuing academic eligibility for athletic participation.
- Assisting student-athletes with any university process which affects continuing academic eligibility such as major and minor declaration, permission to transfer classes, evaluation of transfer credit, etc.
- Assisting with research, submission and validation of data required for the NCAA, APR and GSR mandated academic reports as directed by SAS staff.
- Ensuring compliance with all applicable institutional, conference and NCAA rules and regulations.
- Maintaining confidentiality mandates and guidelines which govern the establishment and maintenance of the protection of student records. Failure to do so will result in immediate termination from position.
- Representing the Student-Athletes Services Department and Athletics with exemplary participation in freshmen orientation and advising, NCAA Life Skills programming and departmental and campus committees, task forces and other support activities as needed and directed.
- Performing other duties as assigned by Associate Athletic Director for Student-Athlete Services to include specific assignments as needed.


- Master’s degree in education, counseling or a related field.
- Five years’ experience working with college-age population, working with NCAA Division I Athletics and knowledge of Conference and NCAA rules.
- Experience working with diverse populations and in a fast-paced environment.
- Must possess outstanding communication skills, both oral and written.
- Must be able to work collaboratively and effectively with other staff, student-athletes, coaches and administrators and be able to work in time sensitive and pressured environments.
- Must be able to work nights and weekends.
- Must work in compliance with university, federal and NCAA guidelines on confidentiality and protection of student records.

Criminal Background Check

Employment is contingent upon the successful completion of a criminal background check.

Posting Detail Information

Posting Date 08/23/2017
Beginning Review Date 09/07/2017
Closing Date
Open Until Filled Yes
Proposed Starting Date 10/02/2017
EEO Statement

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Annual Security and Annual Fire Safety Report

Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting
Additional Posting Information

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position?
    • Charlottesville Daily Progress
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Employee Referral
    • Harrisonburg Daily News Record
    • Hispanic Outlook
    • JMU JobLink
    • Job Fair
    • NCAA
    • Northern Virginia Daily
    • Nuevas Raices
    • Other Referral
    • Phone Inquiry
    • Richmond Times Dispatch
    • Roanoke Times
    • Social Media (Facebook, LinkedIn, Twitter, etc.)
    • US Military Pipeline
    • VA Jobs Website
    • VEC (Virginia Employment Commission)
    • Walk-in
    • Washington Post
    • Winchester Star
    • Other
  2. * If you selected a source above please type "N/A" in the following box. If you selected "Other" please indicate where you heard about the position.

    (Open Ended Question)