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Special Collections Research Services Coordinator - Part Time

Position Details

Position Information

Working Title Special Collections Research Services Coordinator - Part Time
Position Number 7707
Posting Number F1019
Position Type Part Time, Salaried
Position Status Part Time
College/Division Libraries and Educational Technologies
Department 100113 - Libraries and Educational Technology
Pay Rate Commensurate with Experience
Specify Range or Amount
Is this a JMU only position? No
Is this a grant-funded position? No

Position Summary Information

About James Madison University

We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

To be the national model for the engaged university: engages with ideas and the world.

Who We Are
Established in 1908, James Madison University is a comprehensive public institution offering undergraduate, masters and doctoral programs to more than 20,000 students. JMU is regarded as one of the finest regional universities in the nation and has been continuously cited in U.S. News and World Report, Changing Times and Money Magazine as an outstanding public university. Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. Known for its livability, diversity, local food, arts and natural surroundings, this Virginia Main Street community is a great place to live and work. The university has been ranked by U.S. News and World Report as the top-rated public regional Master’s level university for seventeen consecutive years and is consistently named one of the nation’s most wired universities. The Princeton Review Best Value Colleges has named the university one of the nation’s 50 best value institutions for the past three years. The university places a strong emphasis on undergraduate research and offers 38 Master’s and eight doctoral degrees.

General Information

James Madison University (JMU) Libraries & Educational Technologies (LET) seeks an innovative, collaborative and service-oriented professional for the position of Special Collections (SC) Research Services Coordinator. This part-time, 29 hour/week position will work closely with the Special Collections Archivist to manage the Special Collections Reading Room and oversee student interns and employees in Special Collections.

JMU Libraries is part of LET, which has the mission to engage with JMU’s diverse communities in their creation and search for knowledge through academic resources, physical and virtual spaces and educational and research services. Please see the LET organization chart for more information on the organizational structure at this website:

Salary is commensurate with experience. As a faculty position within Libraries and Educational Technologies this position receives support for travel and professional development. This is a part-time position not to exceed 29 hours per week. This position is not eligible for benefits. Review of applications will begin on September 15, 2017 and continue until the position is filled.

Candidates must apply online using JMU’s JobLink system. Links to JobLink and full position descriptions can be found on the JMU Libraries & Educational Technologies’ employment information page at http:/

Duties and Responsibilities

Reporting to the Head of Special Collections, the SC Research Services Coordinator is responsible for supervising the Special Collections Reading Room, ensuring that it is adequately staffed for service and security. Responsibilities include responding to research and reference requests, training and managing students regarding material requests, appropriate handling of rare materials, referrals and reference requests; the creation of training guides; and on-site management of students. Works with the Head of Special Collections to review metrics related to user registration, collection use and volume of collections.

Participates in all functions of processing archival collections to gain physical and intellectual control over incoming and legacy collections in collaboration with the Special Collections Archivist. Duties include accessioning, processing, the creation of inventories, preparing and editing DACS compliant finding aids, inputting collection data into ArchivesSpace and creation of EAD finding aids for inclusion in Virginia Heritage Database.

Collaborates with the Head of Special Collections and the Special Collections Archivist on class instruction as needed. Provides leadership and support for established student internship programs in Special Collections by coordinating placements with academic departments and completing intern evaluations. Keeps current with best practices and JMU standards for the intake, handling and documentation of materials in Special Collections.

Collaborates with the Special Collections Archivist on training and supervising student assistants, interns and volunteers in processing and describing manuscript collections as well as student projects using ArchivesSpace. Coordinates with the Digital Collections unit on the preservation, processing and delivery of digital archival materials, as appropriate. Coordinates with the Preservation Officer on appropriate treatment and housing of materials in Special Collections.

Contributes to outreach efforts through promotion of Special Collections activities on social media and blog posts. Contributes to exhibit planning and installation, in collaboration with Special Collections staff and Preservation Officer. Contributes to planning and promoting the Special Collections Speaker Series.

Stays current on descriptive standards according to SAA and Virginia Heritage guidelines through professional development, communication with colleagues at other institutions and research in the archival literature.

Participates on library and university committees as appropriate.


Required Qualifications:
Master’s degree required. Demonstrated strength in written, verbal, analytical and interpersonal skills. Ability to work independently and collaboratively and to prioritize work to ensure timely completion of projects. Aptitude for complex, analytical work with attention to detail, demonstrated problem-solving skills, flexibility and creativity.

Preferred Qualifications:
Master of Library Science or Master of Library and Information Science from an ALA-accredited institution, or equivalent; or a Masters in History with a specialization in Archives. Experience working in a library or archives setting. Experience with archival processing and the concepts of archival arrangement and description. Experience using archival management systems such as ArchivesSpace, Archivists’ Toolkit, or Archon. Experience providing reference/research assistance and instruction sessions in an academic library environment. Experience supervising and training student employees. Familiarity with archival standards such as DACS and EAD.

Criminal Background Check

Employment is contingent upon the successful completion of a criminal background check.

Posting Detail Information

Posting Date 08/14/2017
Beginning Review Date 09/15/2017
Closing Date
Open Until Filled Yes
Proposed Starting Date
EEO Statement

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Annual Security and Annual Fire Safety Report

Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting
Additional Posting Information

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Curriculum Vitae
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position?
    • Charlottesville Daily Progress
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Employee Referral
    • Harrisonburg Daily News Record
    • Hispanic Outlook
    • JMU JobLink
    • Job Fair
    • NCAA
    • Northern Virginia Daily
    • Nuevas Raices
    • Other Referral
    • Phone Inquiry
    • Richmond Times Dispatch
    • Roanoke Times
    • Social Media (Facebook, LinkedIn, Twitter, etc.)
    • US Military Pipeline
    • VA Jobs Website
    • VEC (Virginia Employment Commission)
    • Walk-in
    • Washington Post
    • Winchester Star
    • Other
  2. * If you selected a source above please type "N/A" in the following box. If you selected "Other" please indicate where you heard about the position.

    (Open Ended Question)