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Orientation Operations Assistant (OOA) - IE

Position Details

Position Information

Working Title Orientation Operations Assistant (OOA) - IE
Posting Number J1077
Position Type Institutional Employment
Position Status
College/Division Wellness, Orientation and Multicultural Engagement
Department 100218 - First Year Experience
Pay Rate Stipend
Specify Range or Amount $4,150.00 fof February-August

Position Summary Information

General Information

Orientation Operations Assistants (OOAs) play a critical role in the success of James Madison University’s Orientation programs by working behind the scenes in the Orientation reception area to help students and their families (through e-mail, phone, and in person) have a positive experience during Summer Springboard and 1787 August Orientation. This position can provide valuable experience for students interested in careers such as student affairs, event planning, customer service and hospitality. This position reports directly to the Operations Manager.

By applying for this position, you are giving Orientation permission to do a background check and confirm your academic and disciplinary standing with the University due to the access to sensitive material involved with this position.

Duties and Responsibilities

Overall responsibilities for OOAs include:
-Providing outstanding customer service to new students, family members, and JMU departments on the phone, through e-mail and in person
-Representing JMU through professional and competent behavior
-Communicating policies and procedures to students and families
-Managing multiple daily tasks and taking initiative to follow through on projects
-Learning and using programs like Microsoft Access, Excel, Word and Student Administration System to accurately enter data
-Communicating with students and families concerning the One Book steps and Orientation programming by phone, e-mail and/or in person
-Communicating with students unable to attend Orientation
-Working with staff members on all orientation web & publications proofing & review
-Ensuring the office, desk supply and storage areas remain organized
-Assist operations team with assurance that orientation materials are on hand, copied, sorted, and ready for all Orientation programs
-Assisting with set-up and playing an active role in the student check-in process on programming days
-Assisting O-team staff with all other duties as directed

Qualifications

Characteristics of successful OOAs include:
-Service-oriented
-Attentive to details
-Effective communicator (verbal/written)
-Desire to assist new students
-Desire to learn new skills
-Team player
-Active listener
-Organized

Employment qualifications include:
-A minimum GPA of 2.5 is required.
-Be in good disciplinary and academic standing with James Madison University.
-Must be a full-time undergraduate student through fall 2018. Student may not study abroad during the period of employment.
-Must be available on Fridays from 2:30-5:00pm beginning on February 9, 2018 for mandatory training.
-OOAs may only take online or evening classes during the 1st block of May session. Classes may not be taken at any other time during the summer.
-Participate in all required Orientation meetings, training sessions and programs in the spring, summer and fall, including an overnight, weekend retreat February 2-4, 2018
-Must be available to work the required number of hours per week: Feb-Apr (8-12 hrs/wk), May-Aug (20-40+ hrs/wk).
-Due to intensive responsibilities during the contract period, OOAs are unable to work or train for another job that will conflict with any scheduled work time or training.

Conditions of Employment

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information

Posting Date 11/27/2017
Beginning Review Date 01/08/2018
Closing Date 01/10/2018
Open Until Filled No
Proposed Starting Date 02/12/2018
EEO Statement

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.

Annual Security and Annual Fire Safety Report http://www.jmu.edu/publicsafety/clerycompliance/righttoknow.shtml
Minimum Reference(s) Required 0
Quick Link for Direct Access to Posting http://joblink.jmu.edu/postings/2505
Additional Posting Information

Required Application Documents:
1. Resume
Should you need help writing your resume, please contact Career and Academic Planning for assistance.

2. Cover Letter
Please put your name, e-ID and JAC ID# at the top, right-hand corner of your cover letter. Your cover letter should include why you would like to be an OOA, any skills that qualify you for this position, and your personal definition of customer service.

3. Other document #1
Please upload your Spring 2018 class schedule. Should you be selected for a group interview, this will be used for scheduling purposes only.
-Use the weekly calendar view
-Click printer friendly page
-Save as Word or PDF document
-Upload as “Other Document #1”

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Other Document #1
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).