Skip to Main Content

Assistant Director for Grants

Position Details

Position Information

Working Title Assistant Director for Grants
Position Number 2348
Posting Number F1082
Position Type Administrative and Professional Faculty
Position Status Full Time
College/Division Financial Aid and Scholarships
Department 100179 - Financial Aid and Scholarships
Pay Rate Commensurate with Experience
Specify Range or Amount
Is this a JMU only position? No
Is this a grant-funded position? No

Position Summary Information

About James Madison University

We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

To be the national model for the engaged university: engages with ideas and the world.

Who We Are
Established in 1908, James Madison University is a comprehensive public institution offering undergraduate, masters and doctoral programs to more than 20,000 students. JMU is regarded as one of the finest regional universities in the nation and has been continuously cited in U.S. News and World Report, Changing Times and Money Magazine as an outstanding public university. Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. Known for its livability, diversity, local food, arts and natural surroundings, this Virginia Main Street community is a great place to live and work.

General Information

James Madison University’s Office of Financial Aid and Scholarships is accepting applications for an Assistant Director of Grants to support the mission of the financial aid office and JMU by ensuring compliance with laws and regulations governing the administration of the financial aid programs. This position reports to the Senior Associate Director of Operations and the office manages approximately $180 million in financial aid funds annually.

Duties and Responsibilities

- Administer all federal grant programs, which includes transmitting data through the Common Origination and Disbursement (COD) portal, modifying and disbursing awards. When appropriate, research and resolve Pell-related NSLDS ISIR codes. In addition, perform review for awarding Pell retroactively to eligible, summer-enrolled students.
- Administer the Virginia Student Financial Assistance Program (VSFAP) and other state grant programs as they are introduced. Responsibilities include processing, modifying and disbursing awards.
- Administer all institutional grant programs, including University Grant OS, University Grant IS, University Grant PJ, JMU Grant, First Generation Scholarship, Centennial Scholarship and JMU Purple and Gold Scholarship. This includes processing, modifying and disbursing awards.
- Oversee all PeopleSoft Student Administration related processes associated with the authorization, disbursement and reconciliation of funds for institutional, state and federal grant programs.
- When requested, provide assistance to senior management in reviewing JMU’s packaging philosophy with the goal of adequately addressing the needs of all students, while simultaneously adhering to institutional, state and federal guidelines.
- Reconcile all grant accounts on a monthly basis and present budget reports to the Senior Associate Director of Operations for approval (signature).
- Collaborate with other organizations, both inside and outside the university, to ensure the proper administration of financial aid programs. This includes developing and maintaining successful partnerships with the University Business Office and the Office of Financial Reporting.


The ideal candidate must demonstrate high ethical standards, leadership skills, strong technical competencies, attention to detail and a commitment to student learning. Candidates must possess excellent verbal and written communication skills. In addition, candidates must possess strong managerial, organizational, technical, interpersonal and problem-solving competencies. The ability to work in a fast-paced, team-oriented environment is essential.

Knowledge of PeopleSoft, federal guidelines and regulations governing financial aid administration are desirable. In addition, general knowledge of student development theories and counseling would be beneficial. This position requires a master’s degree. Candidates who are currently pursuing a master’s degree or who are committed to begin a master’s degree program upon employment may receive consideration.

Criminal Background Check and E-Verify Notice

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information

Posting Date 12/04/2017
Beginning Review Date 01/08/2018
Closing Date 01/04/2018
Open Until Filled No
Proposed Starting Date 01/23/2018
EEO Statement

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Annual Security and Annual Fire Safety Report

Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting
Additional Posting Information

The names and contact information for three references will be requested as part of the application. Each reference listed will receive an email requesting that they submit a reference through the JobLink system.

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position?
    • Charlottesville Daily Progress
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Employee Referral
    • Harrisonburg Daily News Record
    • Hispanic Outlook
    • INSIGHT Into Diversity
    • JMU JobLink
    • Job Fair
    • NCAA
    • Northern Virginia Daily
    • Nuevas Raices
    • Other Referral
    • Phone Inquiry
    • Richmond Times Dispatch
    • Roanoke Times
    • Social Media (Facebook, LinkedIn, Twitter, etc.)
    • US Military Pipeline
    • VA Jobs Website
    • VEC (Virginia Employment Commission)
    • Walk-in
    • Washington Post
    • Winchester Star
    • Other
  2. * If you selected a source above please type "N/A" in the following box. If you selected "Other" please indicate where you heard about the position.

    (Open Ended Question)