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Administrative Assistant - Department of Kinesiology

Position Details

Position Information

Working Title Administrative Assistant - Department of Kinesiology
Position Number 0185
Posting Number S1157
State Role Title Administrative and Office Specialist III
Position Type Classified
Position Status Full Time
FLSA Status Non-Exempt: Eligible for Overtime
College/Division College of Health and Behavioral Studies
Department 100051 - Kinesiology Department
Pay Band 3
Pay Rate Pay Range
Specify Range or Amount $28,000 - $31,000
Is this a JMU Only position? No
Is this a grant-funded position? No

Position Summary Information

General Information

The Department of Kinesiology at James Madison University seeks an administrative professional to serve as a full-time administrative assistant to the Kinesiology department head and faculty. The position will provide administrative support in the areas of budgets, grants, purchasing, human resources, travel and numerous duties associated with the operation of an academic department as well as other duties assigned by the department head. The department currently has one administrative assistant so the successful candidate must be willing to work independently without much supervision.

Duties and Responsibilities

- Maintain and reconcile departmental and grant budgets on monthly basis.
- Prepare and approve orders through eVA procurement system.
- Maintain and reconcile small purchase credit cards on monthly basis.
- Prepare and process hiring paperwork for all employees hired in the department including newly hired full-time faculty; part-time adjunct faculty; graduate teaching assistants; and student employees.
- Prepare and maintain data and folders on faculty and student travel.
- Prepare work orders.
- Coordinate and submit payroll for student employees.
- Enter and update class schedule.
- In conjunction with athletics, coordinate room scheduling.


The successful candidate must have:
- Excellent organization skills.
- Experience with Microsoft Word, Excel and Access.
- Strong interpersonal skills.
- The ability to handle all office activity and material with discretion and in a confidential manner.

Knowledge of the following is preferred:
- State travel regulations.
- JMU systems which include: AIM, ePAR, eVA, Finance, Human Resources, Student Administration, and Student Payroll.

The successful candidate must be able to professionally represent the Department of Kinesiology to all constituents.

Condition(s) of Employment

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information

Posting Date 12/13/2017
Beginning Review Date 01/03/2018
Closing Date
Open Until Filled Yes
Proposed Starting Date 02/01/2018
EEO Statement

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Annual Security and Annual Fire Safety Report

Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting
Additional Posting Information

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position?
    • Charlottesville Daily Progress
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Employee Referral
    • Harrisonburg Daily News Record
    • Hispanic Outlook
    • INSIGHT Into Diversity
    • JMU JobLink
    • Job Fair
    • NCAA
    • Northern Virginia Daily
    • Nuevas Raices
    • Other Referral
    • Phone Inquiry
    • Richmond Times Dispatch
    • Roanoke Times
    • Social Media (Facebook, LinkedIn, Twitter, etc.)
    • US Military Pipeline
    • VA Jobs Website
    • VEC (Virginia Employment Commission)
    • Walk-in
    • Washington Post
    • Winchester Star
    • Other
  2. * If you selected a source above please type "N/A" in the following box. If you selected "Other" please indicate where you heard about the position.

    (Open Ended Question)

  3. Do you have an Interagency Placement Screening Form (Yellow Form) as issued under DHRM Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only) If you respond "yes" to this question, a Human Resources representative will be contacting you to obtain a copy of your Yellow Form.
    • No
    • Yes
  4. Do you have a Preferential Hiring Form (Blue Card) as issued under DHRM Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only) If you respond "yes" to this question, a Human Resources representative will be contacting you to obtain a copy of your Blue Card.
    • No
    • Yes